SUBCONTRACTORS

Pay your subs. Stay IRS compliant.

Track every subcontractor, log payments, and know exactly who needs a 1099-NEC — no more scrambling at tax time.

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Subcontractors — 2026 3 need 1099

Carlos Mendez — Plumbing

W-9 on file · 8 jobs

$4,850

1099 Required

Rosa Torres — Electrical

W-9 on file · 5 jobs

$2,200

1099 Required

Mike Chen — Drywall

W-9 missing · 2 jobs

$480

Below threshold

Total paid to subs in 2026: $7,530

WHAT'S INCLUDED

Everything your accountant needs at year end.

Subcontractor profiles — name, company, tax ID, trade, and license number

Payment log — record every payment with date and job reference

1099-NEC threshold alert — auto-flag when a sub crosses $600/year

Year-to-date totals — total paid per sub across all jobs and payments

Job assignment — link subs to jobs to track labor cost per project

W-9 status — track whether each sub has filed their paperwork

CSV export — clean payments report for your accountant

COMMON QUESTIONS

Will I know who still owes me a W-9?

Yes. A subcontractor who has been paid past the threshold without a W-9 on file is flagged, rather than discovered in January.

Where do their documents live?

On the subcontractor's own record — W-9, insurance, contracts — with expiry dates you can see at a glance instead of in someone's email.

Does it work for Mexican service providers?

Yes. A Mexico location collects RFC, REPSE folio and IMSS compliance instead of US tax forms, and tracks a factura against each payment.

01

Licence and insurance expiry, watched

Store licence and insurance dates against each sub and see at a glance who is current, who is close and who has lapsed — before you put them on a job.

02

Documents where you can find them

W-9s, certificates of insurance, signed contracts and photos live on the sub's record instead of an email thread from last year.

03

What you owe, and what it adds up to

Track payables per sub, mark them paid, and see the year-to-date total — with a flag when someone crosses the threshold where a W-9 matters.

From $29.99/mo — all features included.

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