EMPLOYEE RECORDS

The paperwork side of a crew. In one place.

Employees are not subcontractors, and they need different records. SUITE keeps both, and asks for the right fields depending on where the person actually works.

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WHAT YOU GET

Records that match the country the person works in.

An employee record with contact details, photo, pay basis and start date

Document storage per employee, with the file kept on the record rather than in someone's email

An onboarding checklist that is generated for the right country, not a single generic list

A policy library your team acknowledges, with the acknowledgement recorded per person

For Mexico: CURP, RFC, NSS, contract type, structured address, IMSS registration and beneficiary

Reference figures for vacation entitlement, aguinaldo and severance, computed from the record

01

They are tracked separately

An employee record and a subcontractor record hold different things, because the obligations are different.

02

Onboarding follows the location

A US location asks for I-9 and W-4; a Mexico location asks for a signed contract and IMSS registration.

03

Reference, not filing

The Mexican entitlement figures are shown as estimates to check with your accountant. SUITE does not file payroll for you.

01

Built for a real bi-national crew

This exists because a real business employs people in the United States and in Mexico, under two different sets of rules.

02

Signed acknowledgements

A policy is not just uploaded — you can see who has accepted it and when.

03

Separate from access

An employee record is HR. What that person can open in SUITE is set by their permission profile.

COMMON QUESTIONS

Is this payroll?

No. SUITE keeps employee records, documents, onboarding and policy acknowledgements. It does not run payroll or file anything on your behalf, and the Mexican entitlement figures it shows are reference estimates to confirm with your accountant.

How is an employee different from a subcontractor?

They carry different records because they carry different obligations. Subcontractors have their own module with W-9 status, payables and 1099 totals.

Does it handle employees in Mexico?

Yes. A Mexico location collects CURP, RFC, NSS, contract type, structured address and IMSS registration, and generates an onboarding checklist for that country instead of a US one.

From $29.99/mo — all features included.

$29.99/mo

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